Payslips : What you NEED to know!

Do you know if you're getting paid correctly? When was the last time you checked your payslip? Payslips are vital to ensure that you, the employee, receive the correct pay and entitlements and allow your employer to keep accurate and complete records.

According to the regulations of the Fair Work Act, your employer, by law, must give you a payslip within one working day of pay day, even if you're on leave.

Your employer must issue your payslip in electronic format or hard copy. Electronic payslips must contain the exact same information as paper payslips and be in an easily printable format.

What has to be on your payslip?

Payslips have to cover details of an employee's pay for each pay period. Below is a list of what must be included:

  • employer's name
  • employer's Australian Business Number (ABN)
  • employees name
  • pay period e.g. From 04/01/2016 - To 10/01/2016
  • date of payment
  • gross and nettpay
  • if the employee is paid an hourly rate;
    • the ordinary hourly rate
    • the number of hours worked at that rate
    • the total dollar amount of pay at that rate
  • any loadings, allowances, penalty rates, bonuses, incentive-based payments or other paid entitlements that can be separated out from an employee's ordinary hourly rate
  • any deductions from the employee's pay, including;
    • the amount and details of each deduction
    • the name, or name and number of the account the deduction was paid into
  • any superannuation contributions paid, including;
    • the amount of contributions made during the pay period
    • the name, or name and number of the superannuation fund the contributions were made to

Any deductions from an employee's pay must be authorised in writing by the employee. An employer is allowed to make a deduction from an employee's pay only if:

  • The employee agrees in writing and the deduction is for the employee's benefit;
  • The employee authorises the deduction in accordance with the relevant EBA; or
  • The deduction has been authorised by an Award or order of Fair Work


Should leave balances be included on a payslip?

Whilst it is best practice to show an employee's leave balance on their payslip; it is not a legal requirement.

Employers do need to tell employees their leave balance if asked.

If your employment is terminated, for whatever reason, or your resign from your position, your last payslip should include the pay rate that applied on the last day of your employment.


What happens if I'm not given a payslip?

Your employer is required by law to issue you a payslip.

These payslip requirements apply to all businesses, large or small. Therefore whether your employer employs ten or ten thousand employees, your rights concerning payslips are the same.

Failure to comply with payslip requirements may result in Fair Work Australia issuing your employer with an infringement notice.

However, if an employer’s failure to meet these requirements is of a serious nature; Fair Work have the ability to take your employer to court.

It is also worth noting that employers have to keep time and wages records for seven years. These have to be legible, recorded in English and readily accessible to a Fair Work Inspector, if need be.

Time and wages records cannot be:

  • changed unless the change is to correct an error
  • false or misleading

We understand that mistakes can and do happen. The best way to fix up issues usually starts with talking....if you have any concerns or queries about your payslips, leave balances, you're not being paid correctly, or you're having difficulty accessing your time and wage records, please call our office on 4961 4694 and speak to Stacey,  our friendly Information Officer.

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